Job Description

Asset and Campus Operations Coordinator

Job ID 28353

Location School of Professional Studies

Full/Part Time Full-Time

Regular/Temporary Regular

POSITION DETAILS

As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its’ 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience.

This position is a 100% campus-based assignment.

Reporting to the Campus Operations Manager, the Asset and Campus Operations Coordinator will implement effective property management procedures. In addition to the CUNY Title Overview, responsibilities will include:

• Coordinating detailed oversight of all inventory and asset management.
  Ensuring that assets are correctly identified, tagged and accounted for at all CUNY SPS offices/locations, in accordance with University, State and Federal regulations, from acquisition through disposal.
• Recording new assets, changes to existing assets, and asset disposals utilizing the asset management database.
• Supporting various campus operations projects and deadlines, as assigned.
• Candidates must be legally authorized to work in the United States on a full-time basis.

QUALIFICATIONS

Bachelor's Degree required. 

The preferred candidate should have:

• Experience working in administrative support of campus operations and/or inventory control/asset management
• Experience with tracking databases, PO and invoice reconciliations, and, ability to produce detailed reports
• Basic project oversight experience
• Proficiency with Microsoft Office programs, with a particular emphasis on Excel
• Some experience with CUNYFirst or PeopleSoft systems
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds; transport equipment with a dolly or pushcart; extensive movement across campus during the course of day-to-day work. Ability to complete all physical requirements of the job on-site with or without a reasonable accommodation.
• Attention to detail
• Strong communication and organizational skills
• Ability to work well as part of a team in a fast-paced environment
• Commitment to campus values of equity, diversity and inclusion

CUNY TITLE OVERVIEW

Maintains and tracks fixed assets and equipment.

• Coordinates and communicates with Purchasing, Accounts Payable, Receiving, and Storeroom personnel to track and manage fixed assets inventories
• Conducts physical inventories of College property in accordance with established federal, state, and city policies and procedures
• Works with College Public Safety personnel to safeguard property and maintain proper equipment control
• Maintains systems and databases to track assets; prepares and reviews routine reconciliation reports
• Assists in proper equipment disposal, transfer and salvage activities following City, State, and Federal regulations, and in accordance with University policy
• Assists in records management
• May supervise personnel in conducting inventory and performing routine tasks
• Performs related duties as assigned.

Job Title Name: Facilities Property Coordinator 

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience between $54,268 - $60,394.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

From our job posting system, select "Apply Now”, create or log in to a user account, and provide the requested information. If you are viewing this posting form outside out system, access the employment page on our web site and search for this vacancy using Job ID# 28353 or Title.

• Applicants must attach a resume and cover letter.

Candidates must be legally authorized to work in the United States on a full-time basis.

CLOSING DATE

May 8, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.